AIDROM’s Privacy Policy discloses our duties under the General Data Protection Regulation (UE Law 2016/679 GDPR) to use data fairly, secure, accurate and up to date. By submitting any personal data, you accept the provisions in this policy. The policy may change from time to time so please check back periodically. For more information, please email us at

Data Collection

We collect the following Personal Information that you voluntarily submit to us:

  • When you use the contact form, we collect your name or/and surname and the email address you provide us.
  • When we organize meetings and events, we might collect information such as:  name, surname, postal and e-mail addresses, phone number, photographs, video, presentations, audio recording of speakers and participants, etc.
  • When you send us your CV for job vacancies, additional to your personal information (name, surname, postal and e-mail addresses, telephone, etc.) we might collect the required information as stated in the “qualifications” field of the call (academic qualifications and professional experience, etc.).
  • If you subscribe to AIDROM’s mailing list, you will receive periodic newsletters from us via email. We will not exchange or rent your email address to other organizations.
  • When you contact us by sending us an email, we might collect your email address and any information contained in the email you send us.

AIDROM might also collect information through Google Analytics, regarding:

  • internet domain and IP addresses
  • date and time of your visit
  • personal information such as age that you provide through Google

We also might gather information regarding the pages of the website that you viewed by placing internet “cookies” on your hard drive. You may decline, disable or delete the internet cookies while visiting the website, but might affect the website functionality.

How is your information used?

We use your data only for the purposes for which you have transmitted it to us. AIDROM may use your personal information for any or all of the following purposes:

  • Project management
    • Statistical analyses and Reports
    • Organization and management of meetings / conferences
    • Proof of attendance in meetings/conferences
    • Networking
    • News
    • Publications, etc.
  • Organization’s Updates / News
  • Employment application
  • Other purposes for which you provided the information to AIDROM

Sharing of your information

AIDROM will not share, sell or rent any personal information you have transmitted with us, with third parties, unless we have your permission or we are required to disclose the information by the applicable law or regulation.

Your personal information may be disclosed, after your permission, with AIDROM’s affiliated third parties where is necessary to meet the purpose for which you have submitted the information.

Some information, such as email and optionally your name, will be stored on a third mailing system, such as Mail Chimp.

Data Security

AIDROM has implemented generally accepted standards of technology and operational security in order to protect your personal information. In particular, AIDROM uses firewalls and SSL protocols and ensures that only authorized personnel has access to personal information and data.

How can you access your data?

You can access your personal information you have submitted to AIDROM at any time, by contacting AIDROM at AIDROM may charge for a request to access your personal information, if permitted under applicable law.

How can you update or delete your data?

You can access your data at any time, as mentioned above, to review or update the personal information you have submitted to AIDROM. If you want your information removed or deleted from our database, please contact

How can you unsubscribe?

We do not send random emails, we will only send you emails if you have given us your permission to do so. Any emails we send you will enable you to unsubscribe from our mailing list. We will inform you if received your contact details from an organization who recommended you to us.

Data Retention

Any personal information you submit to AIDROM will be retained for as long as is required for the purposes for which it was submitted, or as required by applicable law.